Payroll Generated Automatically from Verified Hours

One source of truth for hours

When a caregiver clocks in and out, that visit is the record. It is verified for EVV, documented for the client's file, and counted for payroll. There is no second entry to compare against, which eliminates the most common source of payroll disputes and the hours spent resolving them.

Exceptions — a missing clock-out, an unverified location, a shift worked outside the schedule — are surfaced before the pay period closes, when they can still be corrected cheaply.

What the payroll run includes

• Regular, overtime, and differential hours calculated from verified visits.
• Travel and mileage where your policy tracks it.
• Approval workflows for supervisors, with a full change history.
• Export to your payroll provider through the API or a file export.
• An audit trail linking every paid hour to a verified visit and client authorization.

Why it matters for self-direction

For financial management services agencies supporting CDASS members, payroll accuracy is the core product. Attendant hours flow from the same verified visit record, allocations are monitored as hours accrue, and overspend risk is visible before it becomes a correction.

What a pay period actually looks like

A period opens with verified visits already accumulating. Supervisors work an exception list as it forms — a missing clock-out, a visit outside the scheduled window, a manual entry needing justification — rather than waiting for a cutoff. When the period closes, the vast majority of hours are already approved, and the review is a short list of genuine judgment calls instead of a full reconciliation.

Approved hours are then grouped by pay type: regular, overtime, differentials for overnight or weekend coverage, travel time and mileage where policy tracks them. The output is a file or API payload your payroll provider consumes directly. Nothing is re-keyed, which removes both the transcription error and the hours spent looking for it.

The audit trail behind every paid hour

Each paid hour resolves to a specific visit: who delivered the service, for whom, at what location, against which authorization, with what documentation attached. Manual adjustments carry the original value, the new value, the reason, the approver, and the timestamp, and the original is never overwritten.

That matters in two situations agencies actually face. In a wage dispute, the record answers the question instead of pitting a memory against a timesheet. In a Medicaid audit, the hours you paid and the services you billed come from the same verified visit, so they cannot disagree — which is exactly the discrepancy auditors look for first.