Provider Choice EVV for Colorado — the Modern Sandata Alternative

Why agencies look for a Sandata alternative

The state-provided EVV system does one job: it records that a visit happened and reports it to the aggregator. It does not know your client's ISP goals, it does not produce your progress notes, it does not build your schedule, and it does not turn a verified visit into a payroll hour or a clean claim. So staff end up entering the same visit twice — once for the state, once for the agency — and the two records drift apart.

Provider Choice exists precisely so providers do not have to work that way. Under Colorado's model you may use an alternate EVV system as long as it captures the federally required data and transmits to the state aggregator. Your staff work in one place; the state still gets everything it needs.

The six Cures Act data elements, captured automatically

Each element is captured at the moment of the visit rather than reconstructed later. Location is verified by GPS at clock-in and clock-out, service type comes from the authorization on the client's record, and start and end times are stamped by the device rather than typed in.

• Type of service performed
• Individual receiving the service
• Date of the service
• Location of service delivery
• Individual providing the service
• Time the service begins and ends

How transmission to Sandata works

When a caregiver completes a visit, OutcomeGrid validates the record against the client's authorization, flags anything that would be rejected — an unmatched service code, a missing signature, a location outside the expected radius — and holds it for correction before transmission. Clean visits are transmitted to the Sandata aggregator on a scheduled basis, and every transmission response is recorded against the visit so you can prove what was sent and when.

Rejections come back into a work queue with the reason attached instead of disappearing into a portal someone checks once a week. Supervisors see exception counts on their dashboard, not in a monthly report.

When connectivity or a phone is not available

Colorado service areas include places where cellular coverage is unreliable and members whose homes have no smartphone at all. OutcomeGrid handles both. The mobile app records visits offline and syncs automatically when the device reconnects, preserving the original timestamps and GPS fix. For visits where a mobile device is not appropriate, a telephony fallback lets the caregiver verify the visit from the member's landline.

EVV that feeds the rest of your operation

• Verified hours flow directly into payroll — no separate timesheet reconciliation.
• Verified visits generate 837 Medicaid claims, so what you bill matches what the aggregator received.
• Visit documentation lands on the client's record next to their goals, behavior data, and incident history.
• Families can see completed visits in the family portal without anyone sending an email.